Organizational Overview:
Founded in 1998 by Leonard A. and Ronald S. Lauder, the Alzheimer's Drug Discovery Foundation (ADDF) is dedicated to rapidly accelerating the discovery of drugs to prevent, treat, and cure Alzheimer's disease. The ADDF is the only public charity solely focused on funding the development of drugs for Alzheimer's, employing a venture philanthropy model to support research in academia and the biotech industry. Through the generosity of its donors, the ADDF has awarded more than $168 million to fund over 650 Alzheimer's drug discovery and biomarker programs and clinical trials in 19 countries. To learn more, please visit: http://www.alzdiscovery.org/
Position Summary:
The ADDF is seeking to hire a Special Events Coordinator to support the special events team with a robust portfolio of live and virtual events. The individual must be highly motivated, organized, proactive, and detail-oriented, with an understanding of and interest in special event fundraising and stewardship programs.
Placement:
This position will directly report to the Sr. Manager, Special Events. This is a full-time non-exempt position based in the NYC area.
Key Responsibilities:
- Assist the events team and key constituents throughout the event planning process.
- Track and process event contributions and generate weekly revenue reports.
- Work with the Database Manager to ensure that all databases (mailing lists, Raiser’s Edge, etc.) are up-to-date and accurate.
- Collect solicitation lists from event volunteer committees and update as necessary.
- Manage team travel for events outside of New York City and all VIP travel arrangements.
- Lead outreach for donations of gift bag, door prize, and silent auction items.
- Assist with the creation of save-the-dates, invitation, e-blasts and event journals.
- Create event guest lists and oversee the collection of all guest names.
- Coordinate the delivery of all event-related products and donations.
- Coordinate post-event follow up and thank you gifts.
- Process invoices and update event budgets.
- Staff the Young Professionals Committee.
- Organize and archive materials from recent events.
- Other related duties as necessary.
Qualifications:
- Bachelor’s degree required.
- 2-4 years of experience in a similar position.
- Proficient in Microsoft Office Suite.
- Knowledge of Raiser’s Edge a plus.
- Strong written and verbal communication skills.
- Meticulous attention to detail.
- Strong organization skills.
- Experience with virtual event platforms a plus.
- Ability to multitask in a fast-paced work environment.
- Ability to work effectively with a team as well as independently.
- Strong commitment to ADDF’s mission and cause.
- Genuine interest in mission-driven organization.
To Apply: Please send a cover letter and resume including salary requirements to jobs@alzdiscovery.org. Applications accepted on a rolling basis. Please state “Special Events Coordinator” on the subject line. Incomplete applications will not be considered.
ADDF is an equal opportunity employer, committed to attracting, developing, and retaining exceptional people. We welcome and encourage applicants for all positions respecting the full spectrum of education, experience, age, race, creed, color, national origin, sex, religion, physical or mental disability, sexual orientation, gender identity, gender expression, ancestry, marital status, veteran status or other military status, or citizenship status, genetic carrier status, genetic information, AIDS or AIDS-related complex or HIV status, being a victim of domestic violence, protected activity (i.e., filing a charge of discrimination, participating in a discrimination proceeding, or otherwise opposing prohibited discrimination), or any other characteristic protected by federal, state, or local law.